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I understand to not conduct any road race, parade or public assembly, either fixed or processional, over, upon, or burdening the public properties of Columbia County, Georgia or employing facilities thereon, without first receiving a permit from the necessary parties within this application and approved according to the requirements set out. This application, and any supplemental information required, shall be submitted not less than 45 days prior to the road race, parade or public assembly to ensure proper processing. Once the application is received, please allow two weeks for Columbia County to review and provide any estimated costs for the applicant. If there are costs associated with this event, it is the responsibility of the applicant and said payment is due 24 hours before the date of the event. The permit will be issued only after approval by the concerned departments listed below. When approving road closures for routes, the county will consider various impacts on residents, occupants, businesses, and emergency lanes (whether lane closures, local streets, or major/secondary streets).
If the applicant is an association of persons in fact or in law, the application shall contain a description of the entity; the name of said entity, if named; the registered or recognized address of the entity; the name of the person making the application on behalf of the entity; such person’s relationship to said entity; and some demonstration or recitation of the authority of the person making the application to act on behalf of the entity and the names, addresses and phone numbers of the Corporate or Executive Officers of said entity.
Public assembly means any meeting, demonstration, picket line, rally, or gathering of people for a common purpose that interferes with the normal flow or regulation of pedestrian or vehicular traffic or that requires exclusive use of all or any part of public areas or facilities open to the general public.
Please note: Plans that involve crossing, encroaching, traveling along or otherwise directly impacting State Routes will require an additional review and approval process by the Georgia Department of Transportation. Their review and approval process can only be initiated two to four weeks prior to the event.
A plan must be submitted and include the following information about the road race, parade or public assembly event:
Applicant shall purchase and maintain insurance with a company acceptable to Columbia County and authorized to do business in the State of Georgia insuring against all loss or damages, including personal injury and property damage which may arise out of or result from the Applicant's, its agents', employees', volunteers' and participants' actions pursuant to this permit. This insurance shall be written for not less than the limits of liability specified below, or required by law.
The Applicant shall provide Columbia County with a certificate of insurance certifying that the foregoing insurance is presently in force. Applicant shall also provide appropriate endorsements to its liability policies which provide: (1) that such insurance shall not be cancelled, allowed to expire or be materially changed without giving Columbia County thirty (30) days advance notice by registered mail; and (2) that Columbia County, its employees, and agents shall be named as additional insured under the Applicant’s general liability policies.
Automobile – Automobile Liability will be required if a mobile unit is placed on the County’s property as part of the Applicant's setup. Bodily injury and property damage liability covering all owned, non-owned, and hired automobiles for limits of not less than $1,000,000.00 minimum for bodily injury of each person/each accident and $1,000,000.00 property damage, or $1,000,000.00 combined single limit - Bodily injury and property damage combined.
Comprehensive General Liability – This coverage shall be on an “Occurrence” basis. Coverage shall include Premises and Operations; Products and Completed Operations; and Medical Expense in reference to General Liability and cover bodily injury and personal property damages. The amounts of such insurance shall not be less than $1,000,000.00 per occurrence / personal & advertising injury; $1,000,000.00 general aggregate; $100,000.00 damages to County premises, and $5,000.00 medical expense (any one person) in reference to General Liability.
Liquor Liability - Liquor Liability will be required if the Applicant will be selling alcohol during the event, or an event being held on County premises. The amounts of such insurance shall not be less than $1,000,000.00.
If any insurance required to be provided by the Applicant should be canceled or changed by the insurance company or should any such insurance expire during the period of this contract, the Applicant shall be responsible for securing other acceptable insurance to provide continuous coverage during the life of this contract. Failure of the Applicant to provide and maintain continuous coverage as specified herein will result in the event/individual vendor being shut down until such time acceptable insurance is presented / restored. This would be in addition to any legal recourse open to Columbia County under breach of contract.
Cleanup after the Event:
The applicant must remove all debris that results from the event. The areas will be inspected after the event and an invoice will be sent for any required cleaning that is performed by Columbia County Roads & Bridges. If the areas are deemed unsatisfactory, the organization may not be able to host future events in Columbia County.
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